Terms of Service for Coaches
Accepted by the coach when creating an account (click-through with version, date and the fingerprint of the text recorded).
1. Parties and purpose
These Terms govern the use of the CheckerFit platform (checkerfit.com and its associated channels), operated by Roman & Goderich Investment LLC, a Florida, USA company (“CheckerFit”), by the coaching professional who accepts them (the “Coach”).
CheckerFit is an operations tool for coaches. It organizes check-ins, calculates nutrition and training plans with deterministic formulas, produces a first AI-assisted reading and generates reports. CheckerFit does not provide coaching, nutrition or health services to the Coach’s clients.
2. The Coach is the responsible professional
The Coach declares that they are qualified and, where the law requires it, licensed to provide physique coaching services to their clients.
No plan, adjustment, photo reading or report reaches a client without the Coach’s express approval. By approving, the Coach adopts that content as their own and takes professional responsibility for it towards their client. CheckerFit keeps a record of each approval (date, time, version of the approved content).
The Coach is responsible for: (a) the relationship with their clients and the instructions given to them; (b) checking that the input data is correct before approving; (c) the quality and comparability of the photos their clients send, following CheckerFit’s capture guides; (d) obtaining from their clients the consents required to share their data with CheckerFit, in particular for historical data the Coach imports.
3. What CheckerFit guarantees and what it does not
CheckerFit is responsible for: (a) the deterministic calculations (Mifflin-St Jeor formula, macro totals) running according to the documented formula; (b) each report being delivered only to the client it belongs to; (c) the security of the platform with reasonable measures as described in the Privacy Policy; (d) the availability of the service as set out in section 9.
CheckerFit does not guarantee: (a) that the AI-assisted reading is accurate, complete or suitable for a specific client; it is an estimate the Coach must review; (b) any physical, health or performance result of any client; (c) the accuracy of the data entered by the Coach or their clients.
4. AI content
The first reading of photos, measurements and declarations is produced by an artificial intelligence model from an external provider. The Coach acknowledges that this reading may contain errors and that its role is to support the Coach’s professional review, not to replace it.
CheckerFit informs the Coach’s clients that the first reading is produced by a model and that the Coach reviews and approves it. The Coach will not remove or hide that notice.
5. What CheckerFit does not do
CheckerFit does not recommend, prescribe or approve supplements, drugs, peptides, anabolic steroids or any other substance. The platform records what the client declares only so the Coach can take it into account. The Coach is solely responsible for how they use that information and for complying with the applicable law on controlled substances.
CheckerFit does not diagnose or treat health conditions, including eating disorders. If the Coach detects signs of risk in a client, acting on them is the Coach’s professional responsibility.
6. The Coach’s clients
The Coach will only enroll people aged 18 or over. If CheckerFit detects data belonging to a minor, it will block the account and apply its minors protocol. The Coach will indemnify CheckerFit for damages arising from having entered a minor’s data.
The Coach is responsible for each client accepting the Terms of Use for Clients and the applicable consents before sending any data. CheckerFit provides the flow; the Coach does not bypass it.
7. Language
The Coach chooses the language of their account. All of their clients receive the service in that language. The Coach is responsible for their clients understanding it. CheckerFit does not provide translation and is not liable for misunderstandings arising from the language chosen by the Coach.
8. Plans, seats and payments
The service is billed by subscription (monthly or annual) according to the plan chosen, with a number of client seats included and additional seats at the current rate. A seat is used by each client on the roster, active or not, plus each live invitation; the Coach frees seats by removing clients.
Payments are processed by Stripe. If a payment fails, CheckerFit notifies the Coach; while the subscription is not in good standing, the check-ins of the Coach’s clients are paused. Data is not erased for non-payment; the retention and erasure schedule described in the Privacy Policy applies.
Annual plans are billed in advance at the equivalent of ten months. They are not refundable except where the applicable law requires it.
Founder price: coaches who join during the beta keep the price of their plan for as long as they keep the subscription active without interruption. The founder price applies only to the plan contracted, not to plans, products or features CheckerFit launches in the future. CheckerFit may withdraw the founder price with 90 days’ notice if it stops offering that plan.
9. Availability and changes
CheckerFit aims for reasonable availability but does not guarantee an uptime percentage under this plan. CheckerFit may change features with reasonable notice and change these Terms with 30 days’ notice; continued use means acceptance.
Third-party channels (Discord, WhatsApp or others) are convenience extensions. CheckerFit does not control their availability or their policies and may withdraw them without affecting the main service at checkerfit.com.
10. Data
Data processing is governed by the Privacy Policy and by the Data Processing Agreement between CheckerFit and the Coach, which forms part of these Terms. For privacy law purposes, the Coach decides which clients to enroll and for what purpose; CheckerFit processes the data on the Coach’s behalf and also as an independent controller to operate, secure and improve the platform, as detailed in the Privacy Policy.
Body photos and the measurements and readings derived from them are treated as biometric data. The Coach will not collect them from a client who has not given the consent described in the Terms of Use for Clients (a written release the client signs in their CheckerFit space before their first photo), will not use them for any purpose other than coaching that client, will not sell, lease or trade them, and will not attempt to identify anyone from them. The retention and destruction schedule in the Privacy Policy applies to them without exception.
11. Intellectual property
CheckerFit owns the platform, its code, its report templates and its brands. The Coach owns the content they enter. Client data belongs to the clients; the Coach and CheckerFit process it under a license limited to providing the service.
12. Limitation of liability
To the extent permitted by law, CheckerFit’s total liability towards the Coach for any cause is limited to the amount paid by the Coach in the twelve months before the event giving rise to it. CheckerFit is not liable for indirect damages, lost profits or loss of clientele.
This limitation does not apply to damages caused by CheckerFit’s wilful misconduct or gross negligence, nor to data security obligations to the extent the law does not allow them to be limited.
13. Indemnification
The Coach will indemnify CheckerFit against third-party claims arising from: (a) plans or content the Coach approved; (b) the Coach’s relationship with their clients; (c) data the Coach entered without valid consent; (d) breach of these Terms.
14. Termination
Either party may terminate with 30 days’ notice. CheckerFit may suspend immediately for serious breach, risk to clients or a legal requirement. After termination the retention and erasure schedule applies; during the grace period the Coach may request a copy of their data and their clients’ data by writing to privacy@checkerfit.com.
15. Governing law and jurisdiction
These Terms are governed by the laws of the State of Florida, USA. The parties submit to the courts located in Florida, without prejudice to the mandatory consumer or data protection rules of the place of residence of the Coach or their clients.
16. Contact
Roman & Goderich Investment LLC, Florida, USA · legal@checkerfit.com
Operated by Roman & Goderich Investment LLC, Florida, United States. Questions about these documents: legal@checkerfit.com. Privacy requests: privacy@checkerfit.com.